Here's how to do it right
- dated when created-Do this immediately, don't wait. Pretty soon you may find your security container filled with working papers and you have no idea of classification level or how old they are, and you've run out of time to mark them properly before you have to explain to DSS.
- marked with the highest classification of any information contained in them-if the working papers are a result of classified experiments, research, or some other data, refer to the appropriate classification guidance, DD Form 254, contract or source and find out the classification level, what is classified, and why.
- protected at that level-lock it up in the appropriate container, set alarms, put on cover sheet, enforce security clearance and need to know.
- destroyed when no longer needed - if you don't need it, get rid of it. Clear out that GSA Approved Container, open storage shelf, or vault. There is no reason to keep classified information once its usefulness is over.
No longer working papers when:
Your own decisionIf you decide to keep the working papers, mark and protect them as you would a finished classified document. Deciding to keep a working paper is easy to figure out, just identify it as something needed in permanent storage and mark it accordingly.
Overcome by events
- released outside of the facility-If this classified information is needed at another organization for a meeting or other reason, mark and treat it as permanent classified document.
- retained for more than 180 days from the date of the origin-You might not want to keep it forever, but if you keep it more than 180 days it's OBE; mark it as a permanent document.
- e-mailed within or released outside the originating activity. Email = OBE. If it leaves the information system it resides on via email, then mark it as a permanent document.
For more ways to overcome bad habits, see our book: DOD Security Clearance and Contracts Guidebook.